How to Ship a Package: Everything You Need to Know
Shipping a package for the first time can feel overwhelming with so many carrier options, service levels, and packaging requirements. This guide breaks it all down into simple, actionable steps so you can get your shipment out the door with confidence.
Step 1: Choose the Right Box or Envelope
The container you choose affects both the safety of your item and your shipping cost. Here are the key rules:
- Use a sturdy, corrugated cardboard box for anything fragile or heavier than a few ounces.
- Poly mailers work well for soft, non-fragile items like clothing.
- Padded envelopes are ideal for small electronics, books, or documents.
- Make sure the box is not too large for the item — carriers charge based on dimensional (DIM) weight for oversized boxes.
Step 2: Pack Your Item Securely
Poor packing is the #1 cause of damaged shipments. Follow these best practices:
- Wrap fragile items in at least 2 inches of bubble wrap or packing paper.
- Fill empty space with packing peanuts, crumpled paper, or air pillows.
- The item should not shift when you shake the box.
- Seal all seams with strong packing tape — not regular tape or masking tape.
Step 3: Weigh and Measure Your Package
Carriers charge based on either actual weight or dimensional weight (whichever is greater). To calculate dimensional weight, multiply length × width × height (in inches) and divide by the carrier's DIM divisor (usually 139 for UPS/FedEx, 166 for USPS).
A postal scale at home is a worthwhile investment if you ship regularly. You can also weigh packages at the post office or carrier store.
Step 4: Choose a Carrier and Service Level
Match your service choice to your priorities:
| Priority | Recommended Service |
|---|---|
| Cheapest option | USPS First-Class (under 1 lb) or USPS Ground Advantage |
| Fast domestic delivery | USPS Priority Mail, UPS 2nd Day Air, FedEx Express |
| Heavy packages (5+ lbs) | UPS Ground, FedEx Ground |
| International shipping | USPS Priority Mail International, DHL Express |
Step 5: Create a Shipping Label
You can create labels online through each carrier's website, or use multi-carrier platforms like Pirateship, ShipStation, or Shippo. Online labels are almost always cheaper than buying postage at the counter. Make sure the recipient's address is complete and correct — address correction fees can be significant.
Step 6: Drop Off or Schedule a Pickup
Most carriers offer both drop-off and free scheduled pickup options:
- USPS: Drop at any post office, blue collection box, or schedule free home pickup online.
- UPS: Drop at UPS Store locations, authorized retailers, or UPS Access Points.
- FedEx: Drop at FedEx Office, Walgreens, Dollar General, or schedule a pickup.
Step 7: Save Your Tracking Number
Always keep your tracking number until the package is confirmed delivered. Set up email or SMS notifications through your carrier's website so you're informed of any delays or delivery attempts.
Final Tips
- Never use a damaged or previously-used box without reinforcing it.
- Remove old shipping labels from reused boxes.
- Consider adding shipping insurance for valuable items.
- Print labels clearly and attach them to the largest flat surface of the box.